Moving into a new office can be an exciting yet overwhelming experience. With careful planning, you can make the transition seamless and ensure your business is well-equipped to grow and succeed. As a business owner or manager, there are certain steps you must take in order to successfully find and move into a new office space.
Even with the most stringent checks after finding a new office, the move can bring surprises. Read our four tips to help you understand what to prepare when you move into your new office.
Consider Your Needs
The first step when moving into a new office is to identify your current needs and future growth potential for the business.
READ MORE: Common Reasons to Move Office
Will you be needing more space in the near future? Do you have enough meeting rooms, facilities or breakout spaces? Can all your employees easily move around the space?
It’s important to consider these questions before making any decisions on office space as it can make all the difference between a successful move and a costly mistake. Performing an accessibility assessment is important for any employees that require additional support getting around your office. Look at various office spaces in terms of size, layout, and amenities to find the one that is best for you.
Establish a Budget
Once you have identified the space requirements for your business, it’s time to create a budget for renting or buying an office space.
Calculate the cost of renting or buying an office, as well as the fees associated with:
- Stocking supplies
Often furnishing a larger space is forgotten about in the planning process. An empty or unfurnished office can damage morale and productivity as much as a busy office can. So, factor in furnishings and decorations when you budget for your new office.
This will help you determine how much money you can realistically set aside for your move and make sure you stay within your budget.
Research Your Options
With your needs and budget in mind, it’s time to look into various commercial real estate options.
Evaluate your choices based on location, amenities, cost, and other factors to find the one that is right for you. One way to understand these factors is to discuss them with your employees.
Give them a feedback form to provide how they would like to improve the office. This way they will feel included in the decision and if there is a particular point your employees feel strongly about then it is important to consider implementing it in the new office.
After you have a solid understanding of your employees’ needs, you should think of business options for the move. Consider the pros and cons of leasing vs purchasing office space to decide which option best suits your business needs. Leasing is often good if you want flexibility and expect to grow quickly, whereas purchasing is valuable if you believe there is future value in your business owning property.
Making the Move
Once you’ve found the right office for your business, read through the details of the lease or purchase agreement and make sure everything is agreeable to both parties.
Get all paperwork completed and filed properly so that you can begin making arrangements to move in furniture, computers, and other equipment. The most efficient way to do this is with a professional business moving company. At Better Business Moves we are with you at every step, offering our years of experience in office moves to your move.
Finally, don’t forget to change your address, contact information, and other details with current customers, vendors, and companies you work with.
Moving into a new office can be a scary process but it doesn’t have to be. With proper research, budgeting, and planning you can make the transition easy and ensure that your business is set up for success. Find an office space that suits your needs and falls within your budget, read through the details of the lease or purchase agreement, and prepare for a smooth transition.
If you’re planning on relocating to a new office space in the UK, then let Better Business Moves help make your transition as smooth and stress-free as possible. Contact us today for a free consultation and learn how we can make all your office relocation needs easy and hassle-free. Don’t wait – move better with Better.