Moving to a new office location can be an exciting time for any business, but this doesn’t necessarily mean that employees will be happy about the change. For many staff members, news of a relocation leaves them feeling concerned or worried about the impact it will have on their duties, commute and day-to-day activities.
It’s important that companies address the concern and questions employees may have from the outset as a potential office move could affect whether you choose to stay in your job or not. However, don’t panic too soon as an office relocation can often mean moving to larger premises with more amenities.
How Does an Office Relocation Affect Employees?
Moving to a new location has a major impact on staff members. From practical issues, such as your commute, to health matters, like how the move will affect your mental health, there are numerous things to consider.
Until you’ve got all of the details about an upcoming office relocation, you won’t be able to make a decision about your future. Due to this, it’s important to consult with your staff and managers to access as much information as possible.
The best way to discover this information is through an anonymous feedback form. This way you can get honest answers from employees without them fearing reprisals for their answers.
To get started, take a look at our employee FAQs for office relocation and find out what type of info you need to have available and what questions to ask:
When is the company moving?
Businesses typically plan relocations well in advance, so your employer shouldn’t be springing a move on you with no notice. Once you have the moving date, you’ll have a clearer idea of how long you’ve got to plan for the change in location.
Why is the company moving?
Understanding why your employer is choosing to relocate can help to put their decision into context and make it easier to accept. After all, companies relocate for a wide range of reasons, such as:
- More office space
- Better amenities
- Accessible location
- Cheaper premises
Learn more about why a business moves office.
Will my role change?
Understanding how the move will impact your day-to-day schedule will enable you to ask relevant follow-up questions and prepare for any changes. In some instances, a relocation can mean that a company will update their working practices or workflows, so asking this question is essential.
Do I have to move?
If your Contract of Employment includes a mobility clause, the company can relocate, and you will be obliged to move with them. Of course, if you don’t want to work out of the new premises you could approach your employer with an alternative suggestion, such as working from home, or hand in your notice.
What is the new office layout?
The floor plan of the new office space could have a big impact on how you work, so it’s worth finding out what the layout is. If you currently have a private office but will be moving to an open plan office, for example, you may be working more closely with your colleagues.
What amenities will be available?
New office spaces often have a wide range of amenities attached, such as:
- Coffee bars
- Relaxation rooms
- Car parking
Knowing what amenities will be available at your new workplace can help you to gauge whether you’ll be happy following the relocation process. Furthermore, identifying what amenities are available can help you make practical arrangements, such as planning your commute or accessing childcare.
It is important to also know what amenities may be missing at your new office. If the office is moving to a more rural area you may have less choice for your lunch break but can enjoy a countryside walk.
How will my commute be affected?
This will depend on where you’re travelling from but, with any luck, your employer will already have information regarding public transport links that are available from your new office location. With these details, you’ll be able to assess how your commute will be impacted by the move.
Your commute could also be affected if you move your office to the city. A more central location could increase the commute for some employees but decrease the overall commute time for the collective.
I’m anxious about moving. What help is available?
Employers have a duty of care towards their staff and companies should understand that a relocation can be a stressful time for employees. As a result, many businesses offer staff extra support during this time, such as access to mental health services.
Is the new office accessible?
Fortunately, employers are required to comply with a variety of laws when it comes to the workplace, including making sure that it is accessible for disabled employees, visitors or customers.
Learn more in our article on what facilities an employer legally needs to provide in the UK.
Can existing health-related accommodations be managed at the new location?
If you have a disability or health issue, your employer may have made reasonable accommodations to enable you to work. An employee with a chronic back issue may have access to ergonomic office furniture, for example. It’s highly likely that your employer will continue to make these accommodations at the new premises, but it is worth checking with them in advance.
How will the relocation be managed?
Moving a business can be stressful if the right procedures aren’t followed. Most businesses work with a dedicated moving company to facilitate the relocation process and you may be surprised at how quickly professional office movers can get your new premises set up. By asking your employer how the relocation will be managed, you can identify what steps are already in place and how you may be affected.
When will I know more?
Your employer may not have all of the answers to your questions straight away, so find out when you can expect to receive more information. They may have a vague idea of when the move will take place but not a definite date, for example. When you arrange a follow-up consultation, you can set out your expectations regarding when this information will be shared and make plans accordingly.
Preparing for an Office Relocation
Learning that you are moving to a new office can be overwhelming at first, but an office relocation can be a great opportunity for employees. You may find that your new workplace is more accessible, has better amenities and is simply a nicer place to work, for example.
While it’s natural to feel apprehensive at first, these employee FAQs for office relocation will give you a head-start when it comes to accessing the information you need and preparing for an office move.
Better Business Removals have years of experience with office relocations in the Cambridge area. We manage your move from start to finish from IT relocation to recycling your old office equipment. Contact us below today to help with your business move!